Case Study: Replacing Docusign with Power Apps

Could Power Apps Replace DocuSign for your Company?

Let's take a look at an example of when Power Apps replaced Docusign for a company, and how it could replace Docusign at your company too.

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For many in the education administration industry, solutions like DocuSign, while effective, can quickly add up.

But what if you could reduce (or eliminate) these costs by using the tools you already have?

Many organizations with Microsoft enterprise licenses may not realize they already have access to Power Apps, a powerful alternative for internal document approvals.

IMPORTANT: Power Apps works best for document approvals for INSIDE the company. Though it is still possible.

This case study explores how one education-focused IT company made this switch, saving time, money, and improving internal processes along the way.

Challenge: High Document Approval Costs

A past client, a trusted IT partner to colleges and educational institutions, saw their clients facing unsustainable costs associated with document approvals.

Despite already having Microsoft licenses, these colleges continued to rely on third-party solutions - like Docusign.

The challenge was clear: find a way to reduce document approval costs, all while maintaining high standards of security, compliance, and functionality.

Now, don't get me wrong, Docusign is AMAZING!

I love it.

But it can be expensive when handling hundreds to thousands of forms every year.

And when a company is already paying for Microsoft licenses that can achieve similar functionality, it just made more sense to leverage the existing Microsoft licenses.

So, for this scenario, there was a better way... Power Apps.

Solution: Introducing “Form Central”

To tackle this challenge, we developed “Form Central", a customizable Power Apps solution designed specifically for internal document approvals within the Microsoft ecosystem.

Form Central leverages the existing Power Apps and Power Automate tools to enable fast, secure, and compliant document approvals—all without the extra cost of external software.

With seamless integration into Microsoft’s familiar tools, such as SharePoint, this solution allowed the team to save significantly and streamline processes.

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What Benefits Could This Bring to Your Organization?

Cost Savings:

Before implementing Form Central, the colleges were spending thousands annually on document approvals.

By shifting to Power Apps, immediate savings can be achieved utilizing existing Microsoft licenses.

Could your organization reduce costs the same way?

Streamlined Approvals:

The new solution transformed how documents were approved, cutting down on time spent and improving operational efficiency.

Ready to lower approval costs while making workflows easier?

Enhanced Security and Compliance:

Form Central ensures all document approvals stay within the secure Microsoft environment, helping maintain compliance with strict standards.

Smooth Transition:

With Microsoft tools already in use, employees can more easily transition to the new tool.

This can minimize the learning curve, so you could start saving time and costs right away.

Could Power Apps Replace DocuSign for Your Business?

If you’re ready to explore a custom approval process solution that leverages your existing tools, then let’s talk!

We'd love to answer any questions (whether through email or on a call).

Reach out today to discover how customizable solutions like Form Central could support your organization’s unique needs, all while eliminating the need for costly third-party software.

Empower your team, reduce costs, and simplify document approvals—ready to get started?

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